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Spring Tennis Fest

We are SOLD OUT for the week of March 12-19th

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  • About
  • Fees & Policies
  • Teams
  • Venues
  • Accommodations

About spring tennis fest

Spend Spring Break on Hilton Head Island

College Coaches
Bring your team to beautiful Hilton Head Island, South Carolina, for a week full of sun, fun, beach and competitive tennis!

“The PTR has been a solid, reliable supporter of college tennis on Hilton Head Island for more than 30 years.” says, Dennis Malick.

PTR has secured the finest hard courts on the island and has a full time professional staff ready to serve you year round.

Accommodations range from hotel rooms, to condos, to rental homes, many with fitness center access. Most are just a walk from the beach and the island’s downtown restaurants and attractions.

You can schedule as few as 1 match or as many as 6 matches. You can even have a match on clay if you like.

Easy Drive
– only 4½ hours from Atlanta
– only 9 hours from Washington DC
– only 11 hours from Pittsburgh
– only 13 hours from NYC or Indianapolis

How to Register
Get your plans underway to join coaches from around the country on Hilton Head Island, SC.

– If you have not already registered, be sure to complete the registration form today.
– Check the list of Teams Attending. Select which teams you would like to play while you are here.
– Be sure to reserve accommodations for your group early, ideally from our official partners. We have secured convenient lodging locations that offer clean and enjoyable villas, homes and hotels for whatever your group may need. Our Official PTR Accommodation Partners provide excellent prices and great locations and amenities. To expedite all your lodging requirements, book directly with our Accommodation Partners but feel free to call PTR for any advice on lodging.

Be sure to give our website link to all parents and others. They will also receive our special pricing on accommodations and island discounts.

fees & policies

Registration:

After October 1 = $537

The Spring TennisFest full registration fee is per team. The fee includes

  • 2 – 5 matches
  • 8 hours of practice time
  • 6 Spring TennisFest T-shirts
  • Welcome Dinner – Included for 6 players & coach if you are staying with our accommodation partners (Spinnaker Resorts or Vacation Company). If not, the fee is $20 per person. All you can eat dinner party
  • College Exhibition Matches at local clubs
  • Outreach with Special Olympics Tennis session available for teams
  • Outreach Projects available with local charities for your team

Our professionally maintained facilities have site directors on duty, single sticks, scoreposts, water and ice.

Payment can be made by Credit Card (we accept MasterCard, Visa or American Express).

Or you can request a Purchase Order or an Invoice to be sent.

We have excellent pricing on comfortable accommodations with great amenities. Click here for official Accommodation Partners.

You can register for the PER MATCH registration fee of $129 per match.  This fee structure does not include T-shirts or the Welcome Cookout, but those can be added. Practice time can not be guaranteed with the per-match fee, but we will try to accommodate.The Per-Match fee is calculated according to the anticipated schedule.  If there is rain or the match is not completed – you will be refunded.

PTR has arranged very competitive rates on accommodations which include many great amenities like Fitness Center access, outdoor grills, free internet, heated pools and spas, ping pong tables and more. Register your team early for the best rate – and for first choice on sites for your matches.

Register now by contacting the PTR Headquarters Staff at 843-785-7244 or simply fill out and submit the Registration Form.

 

Policies

Arrival in the morning at any site is prohibited before 7:30am.
All match times are start times, include only oncourt warm-up. The match must start on time. If you are the first match on, arrive 30-40 minutes early for warm-up. If not first match on, then warmup at practice courts or arrive early and you may be able to take a few empty courts for warm-up.No matches are booked on clay; unless requested by the coach. No matches are scheduled further than 5 miles.

Day before your match:
  1. Check the online schedule to confirm the time and location of your match
  2. Check the weather!
  3. Confirm you have the balls – 5 cans per team (balls can be purchased in advance at checkin or bring with you)
Day of the match:
  1. Make sure players have proper liquids for the match
  2. Arrive 45 minutes prior for court availability and warm-up if courts are available.
Rain
  1. In case of rain, a PTR site director or STF Director will contact each coach to inform them if court conditions are playable. This allows teams to relax in the comfort of their accommodation.
  2. If the four covered courts at the Van der Meer Tennis Center or the 3 indoor courts are available and a team is willing to pay the extra fee, then matches may be played there for an additional cost
  3. Teams are responsible for assisting the directors in drying the courts. All facilities have roll-dries. Teams that dry their courts are then permitted to play as much of their match as possible but must relinquish the courts no more than 1 1/2 hours past the scheduled ending time.
  4. With rain or rain delays, you may be asked to go to No-Add scoring. If necessary, you may play only to decision but this is only in the event of rain.
  5. If your match is stopped by rain and you can’t continue within the time frame, after drying the courts, you can resume.
  6. If you are rained out in an earlier match during the day, there may be a chance to finish the match at another site. Sometimes, it may be even possible to reschedule matches for another day or night. Saturday and Sunday are usually good days to reschedule any rain outs! We will do all in our power to ensure you get to complete your matches.
Referees

PTR can provide a ITA-certified referee for your match at a fee of $125 per referee per match. This fee can be split by the coaches, or paid by one coach.  Coaches can include this fee in your STF registration fee and PTR will pay the referees. Payment arrangements must be determined in advance.

Practice Time

Once registration payment is received, practice times can be booked. Teams choosing the all-inclusive fee receive up to eight (8) hours of practice time at their choice of practice venues. ( i.e. 2 courts for 2 hours = 4 hours of practice time).

Liability policy

PTR Inc (operators of Spring TennisFest), its Directors, employees, and others related to STF are held harmless for any injuries, accidents or loss of property.

Cancellation Policy

If a team cancels, match fees will be fully refunded up to December 1, 2020. Refunds after that time, but before February 1, will be given at 50% or credited in full to following year’s registration.

Accommodation Policy

Our accommodation partners are sponsors who help keep your prices low. They also support our Welcome Dinner.

Match policy

Payment must be received from each team to list as a confirmed match.Teams are encouraged to send out their official match contracts.

 

Guidelines

  1. The phone number of PTR Headquarters is 843-785-7244. For Julie Jilly, text 843-816-4573.
  2. All coaches are invited to stop by PTR Headquarters. PTR is located at 4 Office Way, Suite 200, in the PNC Bank building at Sea Pines Circle. PTR Headquarters is open Monday-Friday from 9am-5pm.
  3. You will need to fill out the Coaches Information Sheet and sign your Liability Waiver, which can be found on the Registration page at www.springtennisfest.com
  4. The official match schedule is available by clicking Match Schedule at www. springtennisfest.com It is the match schedule that all coaches should use. All times posted indicate when your match is to begin. Arrive 30 minutes prior to match time. Please complete your warm up, line ups and restroom visits and start all matches at your scheduled start time as indicated on the website.
  5. Please do not go to any sites under the name of PTR Spring TennisFest, unless you are scheduled to play or practice there.
  6. Balls. Each team is responsible to bring five (5) cans of balls to each match. You may purchase Pro Penn balls by the case from PTR or Wilson balls at Players World or bring balls with you.
  7. Keep all sites clean and neat, especially when you leave. Make sure all trash is picked up and chairs or furniture are put back in place. Thank you.
  8. Use only the courts that have been assigned to you.
  9. Coaches are responsible for proper attire and proper behavior at all sites. Shirts must be worn at all times. Make sure all your players bring the following to the court: racquets, shoes, change of clothes, sun screen, bug spray, ice bags, water or sports drinks in an insulated container, spending money, towel, medical needs and sunglasses.
  10. Adhere to your schedule and arrive at all match sites 30 minutes in advance of your scheduled time.
  11. Please report your team scores each day at 843-338-1610. All reported scores will appear on Spring TennisFest’s website. Please text 843-338-1610 or email amanda@ptrtennis.org with your team scores, not the individual matches.
  12. Racquet Stringing – Player’s World of Sports is your official stringing headquarters with a full range of racquet services. Overnight and Same Day Stringing is available. Only $18. Same day serive add $2. String brands include: Babolat, Gamma Head, Luxilon, Wilson Shelter Cove Towne Center (next to Kroger). 843-842-5100
  13. If you are not going to use the practice time that has been booked for your team, call or text Julie at 843-816-4573.
  14. The times your matches are booked for are the maximum amount of time you have to complete your match. Please exit the courts when you are done so other matches can get underway
  15. If your team is traveling in a large bus or with a large contingent of spectators, please contact PTR in advance, as some sites can’t accommodate buses.
  16. Arrivals at any site before 7:30am are strictly prohibited. In addition, lights at all sites go off automatically at 10pm.
  17. Be respectful of the courts, community, and your opponents. Have a great time!
 

Match Information & Format

Match Schedule & Practice Schedule

Schedules are posted on www.springtennisfest.com and are subject to change so please check back each day to confirm the following days matches.
The time listed on the schedule is your match Start Time. Please arrive 15-30 minutes early in case you can take the courts early.
If yours is the FIRST match of the day at any location, you can arrive early for extended warmup.
If NOT the first match on, then you should warmup at the practice courts. We will always try, but can not guarantee that you will have team warmup time at the site.
Singles Sticks are provided at each site. The site director can put them up for you. The net shall be supported by the stick at 36 inches outside the singles sideline on each side.
In the event of rain, we will be in contact with teams and expect them to help prepare courts as soon as the weather dictates. 

Match Format

PTR Spring Tennis Fest will follow the ITA format.

DI, DII & NAIA

7-point team score; no warm-up between opponents; no-ad scoring in singles and doubles; doubles set first to 6 games with a 7-point tiebreak at 6-all. Singles will play a 10-point tiebreak for the 3rd set. No Service Lets. If the serve hits the net and goes into the service box, the ball is in play. As with ITA, there is no warmup with your opponent oncourt.

DIII & JUCO

Doubles format – Division III. The format is three 8-game pro set doubles matches with a 7-point tiebreak at 7-all. Scoring. Regular scoring shall be used in doubles and singles. But third set shall be a 10-point tie break.

 

Team Registration & Welcome Party for Players & Coaches

  • Meet other Teams 
  • All You Can Eat Buffet 
  • Music, Cornhole and Raffle Prizes! 

Welcome Party is FREE for 8 players per team if you are using our Accommodations Partners – Vacation Company or Spinnaker Resorts.   Extra Tickets – or those staying elsewhere are $20.   

Sunday, February 27

6:00pm • Sonesta Resort Beach Pavilion

Sunday, March 6

6:00pm seating & 6:30pm seating • Sonesta Resort Beach Pavilion

Sunday, March 13

6:00pm seating & 6:30pm seating • Sonesta Resort Beach Pavilion

Sunday, March 20

6:00pm • Sonesta Resort Beach Pavilion

teams

Expected Teams

Match Schedule

Location Key

CHTCChaplin Park Tennis Center HHRHilton Head Resort 
ETCEvian Tennis CenterPDPalmetto Dunes Tennis Center 
HHBTHilton Head Beach & TennisSRCShipyard Racquet Club 
HHHSHilton Head High SchoolVDMVan der Meer Tennis Center 

venues

Come Out and Play!

Play on the finest courts Hilton Head has to offer. Spring TennisFest has partnered with facilities all over the island, both private and public, to offer you some of the finest venues around town. From world renowned Van der Meer Tennis Center to the beautiful location at Chaplin Park, where the ocean is your backdrop, you and your team will enjoy the very best when it comes to hard and/or clay courts.
 

PTR Headquarters

4 Office Way Suite 200
phone: 800-421-6289 or 843-785-7244
fax: 843-686-2033
julie@ptrtennis.org    
www.ptrtennis.org  
skype: ptr.office

Van der Meer Tennis Center 

19 DeAllyon Rd, off Cordillo Pkwy 
www.vandermeertennis.com
• Eight (8) DecoTurf courts 
• Full service pro shop, restrooms, water and ice 

Chaplin Park Tennis Center

639 William Hilton Pkwy, at Singleton Beach Rd 
• Six (6) hard courts with lights (automatically shut off at 10pm) 
• Restrooms and water 
• There is a park on site with fields and playground

Evian Tennis Center 

70 Shipyard Dr 
• Four (4) hard courts for our use
• Evian Way, Shipyard 

Hilton Head High School Tennis Courts 

70 Wilborn Rd 
• Six (6) courts 
• Restrooms and water located next door at the Recreation Center 
• limited parking

Hilton Head Beach & Tennis Resort  

40 Folly Field Rd 
• Eight (8) hard courts – Courts 1-4 & 7-10 for STF use 
• Park at end of Court 10 in boat/truck parking
 

Hilton Head Resort  

663 William Hilton Pkwy
• Four hard courts in the middle of 1st building 
• Only use the cluster of 4 courts (not the 2 out front) 
• Parking notice: Pull up to guard gate then take right and follow road around to far side of building for parking.

Shipyard Racquet Club

 116 Shipyard Dr Dr
• Four (4) Hard courts (in the back)
• Please do not go on clay courts, unless you have booked them

Palmetto Dunes Tennis Center  

Centre Court Facility, 20 Carnoustie Lane,
• Eight (8) clay courts courts 
• Restrooms, water and viewing deck 
• Go through the guard gate on the right and take first right over bridge. Courts are 1/4 mile on right

Moss Creek Tennis Center 

 1523 Fording Island Road (off island)
• 6 clay courts at this beautiful award-winning community. 
• Just off the island among the moss-covered live oaks surrounded by the inter-coastal waterway 
• Director: Tom Ruth

Country Club of Hilton Head  

70 Skull Creek Drive
• 6 clay courts at this beautiful facility 
• Director: Don Harring

Port Royal Racquet Club

  10 Clubhouse Drive
• Brand new facility with 6 clay courts 
• Director: Dale Brown
 

Venue Map

 

Practice Courts

Coaches – Be sure you have booked your allotted practice court time with PTR by emailing julie@ptrtennis.org or call or text 843-816-4573. Do not use a facility for practice unless you have scheduled it through PTR.

Hilton Head Resort
Carolina Club
Chaplin Park Tennis Center
Hilton Head Beach & Tennis
Hilton Head High School
Shipyard Racquet Club

accommodations

Spinnaker Villas – Official Accommodations

Call 800-504-8823 or reserve by email at hhrentals@spinnakerresorts.com

The most economical and comfortable option is to secure a few 1, 2 or 3 bedroom condo/villas for your team. You can save on food, eating in for breakfast, lunch and even team dinners. Spinnaker is the official host site and they have numerous properties with great amenities like WIFI, large cook-in kitchens, fitness center and a game room on site featuring air hockey and ping pong. Waterside is located walking distance to the practice courts, beach, grocery, shops and downtown. They are very affordable with weekly rates for a 1 bedroom, 2 bedroom & 3 bedroom villas. Or if you want a property that is more secluded, select Spinnaker’s Egret Point – still located only 2 miles from everything. All 5 properties are priced very economically for you. 5 night minimum.

One Bedroom

Two Bedroom

Three Bedroom

$1,120/week

$1,295/week

$1,505/week

$175/night

$205/night

$235/night

5 night minimum

Hilton Head Beach & Tennis Resort

Hilton Head & Tennis Resort is located at one of the Match Sites.  However, the resort is more isolated off Folly Field Road.  

  • One Bedroom Villa – $159.00 per night   (plus $155 total for Res. Fee, gate fee and cleaning Fee)
  • Two Bedroom Villa – $189.00 per night    (plus $170 total for Res. Fee, gate fee & cleaning Fee)

Check out www.hhibeachandtennis.com. To reserve, call 800-475-2631 and mention Spring Tennis Fest for the special rate from Carolyn.  

Homes

The Vacation Company

Specializing in beach homes for your team or teams.  

You can view their “Home Finder” at www.vacationcompany.com.  

Click on the Interactive Map icon, enter the number of bedrooms you will need and all the properties will pop up. Remember, for 2 teams, you can rent 2 adjacent homes.  

Ask for Tiffany for your PTR Spring TennisFest rates when calling 1.800.545.3303 to choose a 3 – 6 bedroom home, or Email: tiffany@vacationcompany.com.

Hotels

Official Hotel: The Beach House by Holiday Inn 

Only $149 per night for STF Teams

 Limited! Call Early! Resort Fee Waived!  

The Beach House is a short walk away from the Van Der Meer Tennis Center and over 60 shops, restaurants, and other attractions. The hotel features the iconic Tiki Hut Barefoot Beach Bar which hosts some of the best live entertainment on the island. This resort offers an outdoor pool, 24-hour fitness and business center, free WIFI, Keurig coffee machines, mini fridges, and HD Television. Full Service Hotel rooms may be your preference with daily cleaning service. Great rates for PTR at only $149 per night for teams in March. Book here and enter code STF or call 855-433-0341.

 

Travel

If you plan to FLY, Hilton Head Island is serviced by many nearby airports. Of course, Hilton Head airport is the most convenient but check other nearby airports for more competitive pricing.

Hilton Head Island, SCHHH 8 minutes from PTR 
Delta, United and American Airlines
Savannah, GA SAV 45 minutes from island Multiple Airlines 
Brunswick, GA BQK 2 hours from island Delta 
Charleston, SC CHS 2 hours from island 
Delta, United, American, JetBlue, Southwest
Jacksonville, FLJAX 3 hours from island Multiple Airlines (usually cheapest) 

Spring TennisFest teams get a discount on car or van rentals from Enterprise or National.
Click here for car and mini-van discounts.
Or for discounts on 15 passenger vans, contact Jessica at Jessica.R.Murphy@ehi.com or 912-604-4439.

Registration

How to Register


Get your plans underway to join coaches from around the country on Hilton Head Island, SC for PTR Spring TennisFest. 

Coaches must be PTR Members to register. You can become a Full member (certified) or a Coach Member (non-certified) of PTR in order to participate. 

1. Register below so you will be listed on the Expected Teams list. On this form, let us know which teams or which strength of teams and dates you would like to play while you are here. We will forward an invoice which you should pay by this fall. Then, we contact the coaches directly to schedule the matches for you. (If there is a team you would like to play and you don’t see them on our list, please contact PTR and we will reach out to them.)

2. Our Official PTR Accommodation Partners –  Spinnaker Resorts and Vacation Company Homes –  provide an excellent price, great location and many amenities. By using our Accommodations partners, they pay for your team to attend the Beachside Welcome Dinner on Sunday night!  (A $150 savings per team!)  Reserve your accommodations early to get the best choices available. Book directly with our Partners but feel free to call PTR for any advice on the lodging. Spinnaker Resorts also provides a $69/night hotel room for your CDL Bus Driver.

3. Work with Julie to organize your schedule by email, phone or text. Then PTR will book the court and confirm everything with both coaches. We will post it on the Match Schedule starting in the fall. 

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